There is one essential part of a wedding that everyone seems to forget. It’s not mentioned in the magazines. It’s not included in the big-day fantasy. It’s not posted on the vision board. It normally gets lost in the glamour of the cake, caterer, dress and photography…
And yet, very few weddings can happen without it.
The hire company.
When planning or showcasing a wedding, there never seems to be a mention of the hire company. Even when they are often involved with so many crucial aspects of the big day.
The cutlery, the chairs, the tables, the linen, the decor, staging, lighting, flooring, sound, cool rooms, glassware, the extras, the last minute items, the heaters or fans… the list is almost endless!!
So why then are the hire companies so often forgotten?
We believe that it’s mainly because there doesn’t seem to be much glamour in ‘hiring’. Forks, knives, coolrooms, vases; there’s not a lot of room for fashion or style in the individual items. That comes from the styling guru or from the photographers’ creativity. But you can’t exactly put together your tables without the essential (albeit boring) items!
For us, hire is only one small part of what we do. However we do find that we get ‘tarred with the hire brush’ now and again. So we think it’s important for brides to know just how crucial your hire items could be and how they are possibly one of the first things you need to arrange.
The most important thing to realise is that the hire company could very well be a part of your staple suppliers. That is, the caterer, stylist, venue, DJ, bar staff and celebrant could very well require additional items that will need to be hired at the your expense. You need to ensure you’re aware of what these additional items might be and lock them down as soon as you can so you don’t miss out on them and so you’re not left with unforeseen costs close to your big day.
For example, if you are going to a venue without a set kitchen, your caterer will need moveable kitchen equipment (coolrooms etc). Not all caterers provide this themselves. Instead, they’ll contact a hire company (like us!) to provide the equipment they need as an added cost sent directly to you. If you were to go to the hire company as one of their first ports of call, they would know these costs immediately and be able to budget for them accordingly.
Similarly, if your venue doesn’t happen to provide certain function equipment (heaters, fans, sound, audio, staging, linen etc) they might ask you to provide it yourself, adding to your hire needs. Heating equipment, specific linen, sound and audio equipment, some decor items. You should always make sure of what the possible ‘extras’ will be when you begin working with a venue so you prepare for them and add your hire company into your list of essential suppliers.
As a last note, while hire companies are often forgotten for the essential supplier extras, they can also be forgotten as a potential saviour for your last minute needs, for your glamour / wish list extras and for those slightly more expensive items that you could have been considering purchasing yourself… you might indeed be able to hire them out at a cheaper cost. For example, if you’re thinking you’d love nothing more than rice paper lanterns in the trees / ceiling for your big day. They can cost upwards of $10 each to purchase for the large sizes. You can hire them for a lot less… Or what about a statement furniture piece? A lovely two seater love-bird couch; a jar or two; some fake flowers; cushions for pops of colour? All of these and so, so, so much more could be hired rather than purchased for your big day. It saves you the hassle of the purchase (and potential re-sale) and saves you cash for your bottom line. It’s a no-brainer really.
So, when planning your big day. You certainly do need to plan for your dress, photographer, caterer, staff, venue and more. But don’t forget that a hire company could also be essential, and could possibly save you some money in the end. Add the hire company to your planning list and save yourself some hassle and some much need money for your honeymoon 😉